Workshop Materials and Supplies Checklist

by Hellena Winston

Be workshop-ready! When you’re looking at setting up a workshop, you should follow a checklist of what’s and how’s. Within the steps of how to plan your workshop is a checklist of essentials – the materials and supplies checklist. It’s possibly the best part of organizing an event because you get to pick and choose multicolored stationery! (That’s considered a fun activity in some circles). On a serious note, to put together your workshop package you should be ready with all of the below, a couple of weeks in advance. 

Some supplies to make sure you’re well-stocked in have been put together in a quick list for your reference:

For participant packages

  1. Name tags or badge ribbons
  2. Copies of the agenda
  3. Copies of workshop aids
  4. Reference documents
  5. Sticky notes
  6. Pens 
  7. Scratch paper 
  8. Folders/binders with tab dividers to compile material
  9. Templates for participant input
  10. Templates for participant feedback/evaluation after the workshop
  11. Promotional/informational material from your company
  12. Workshop related promotional items

Have your participant packages ready and sealed before the workshop begins. Handing out sealed packages at the registration desk is not just convenient but also hygienic, professional and saves time. You could even divide the list above into the main package and a promotional goodie bag.

Your list for the venue

  1. Whiteboard markers (make sure they are the dry erase type)
  2. Flipchart paper (dimensions must suit the size of your gathering)
  3. Markers
  4. Extra pens for participants
  5. Ready participant packages
  6. Ready goodie bags
  7. Scratch paper for your use
  8. Laser pointers
  9. AV aids like projector, screens, and speakers
  10. Charged/fresh batteries
  11. Refreshments 
  12. Disposables for refreshments
  13. Health and safety protocol supplies like sanitizer dispensers/wipes
  14. Emergency first aid box
  15. Thank you cards
  16. Presenter gifts

A well-thought-out list will help pull off a seamless event. Organizing a workshop is simple, but to hold a successful one where every detail has been covered is not as easy as it may seem. The difference between a DIY workshop and one that has been professionally handled can be seen in the details. Event management platforms like Hafla specialize in setups as well as providing workshop material and supplies. Browse our menu and let our super-perceptive platform guide you with the details. Or, you could choose to get in touch with a Hafla workshop specialist for all the help you need.

Tip: Selecting bundled items for material and supplies on Hafla may suit your budget more than shopping for the list item by item. Try it out!

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