{"id":2606,"date":"2022-02-20T14:03:33","date_gmt":"2022-02-20T14:03:33","guid":{"rendered":"https:\/\/www.hafla.com\/blog\/?p=2606"},"modified":"2022-02-21T13:00:40","modified_gmt":"2022-02-21T13:00:40","slug":"event-planning-during-pandemic","status":"publish","type":"post","link":"https:\/\/www.hafla.com\/blog\/event-planning-during-pandemic\/","title":{"rendered":"9 ways to make your onsite events safer following COVID-19"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Organizing an event today is everything it was in pre-Covid times along with a whole new set of rules. In a jumpy post-virus world, organizers are expected to manage not just health and safety issues, but also anxiety levels of participants and guests who are apprehensive gathering in a large group. Justifiably so. Read on for 9 ways to make your event safe and keep your guests happy.<\/span><\/p>\n<div id=\"toc_container\" class=\"toc_white no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Select_your_venue_wisely\"><span class=\"toc_number toc_depth_1\">1<\/span> Select your venue wisely<\/a><\/li><li><a href=\"#Have_your_supplies_ready\"><span class=\"toc_number toc_depth_1\">2<\/span> Have your supplies ready<\/a><\/li><li><a href=\"#Disinfection_is_the_name_of_the_game\"><span class=\"toc_number toc_depth_1\">3<\/span> Disinfection is the name of the game<\/a><\/li><li><a href=\"#Signage\"><span class=\"toc_number toc_depth_1\">4<\/span> Signage<\/a><\/li><li><a href=\"#Reduce_contact\"><span class=\"toc_number toc_depth_1\">5<\/span> Reduce contact<\/a><\/li><li><a href=\"#Multiple_points_for_beverages_and_meals\"><span class=\"toc_number toc_depth_1\">6<\/span> Multiple points for beverages and meals<\/a><\/li><li><a href=\"#Create_a_hybrid_event\"><span class=\"toc_number toc_depth_1\">7<\/span> Create a hybrid event<\/a><\/li><li><a href=\"#Pre-event_communication\"><span class=\"toc_number toc_depth_1\">8<\/span> Pre-event communication<\/a><\/li><li><a href=\"#Address_concerns\"><span class=\"toc_number toc_depth_1\">9<\/span> Address concerns<\/a><\/li><\/ul><\/div>\n<h2><span id=\"Select_your_venue_wisely\"><b>Select your venue wisely<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Selecting the venue, considering current circumstances, is the first step to organizing a safe event. You will need to do a quick calculation of the number of people allowed in the given area according to current guidelines. If possible, organize the event in an open to sky venue. More space inspires trust.<\/span><\/p>\n<h2><span id=\"Have_your_supplies_ready\"><b>Have your supplies ready<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Keep a backup stock of face masks and shields, set up sanitizer and hand wash stations and even a temperature check kiosk at the entry. If you choose to hold rapid COVID tests or check for proof of vaccination, make sure you inform the attendees before they reach the venue. This will not only ensure safety but also help instil confidence in your guests and participants.<\/span><\/p>\n<h2><span id=\"Disinfection_is_the_name_of_the_game\"><b>Disinfection is the name of the game<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Hire professionals to disinfect the venue before you open it to guests. It would also help to announce the disinfection measures taken. Get high contact surfaces wiped down frequently with disinfectant during the event. Visible hygiene gives people confidence.\u00a0<\/span><\/p>\n<h2><span id=\"Signage\"><b>Signage<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You may be geared up with all the supplies, but if your guests don\u2019t know about it, it\u2019s as good as absent. Put up signs of available hand wash and sanitizer stations, and even arrow signs pointing them out. Advise participants, in writing, about cough and sneeze etiquette, and also about tissue and used face mask disposal.<\/span><\/p>\n<h2><span id=\"Reduce_contact\"><b>Reduce contact<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As far as possible, minimize person to person contact. With all the tech options available today, this can be quite simple. From self-check-in methods and glass screens separating areas to online payments where required, this is easily one of the most important safety tips. Distance is the new bonding.<\/span><\/p>\n<h2><span id=\"Multiple_points_for_beverages_and_meals\"><b>Multiple points for beverages and meals<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If your event is offering a meal or beverages, consider multiple serving points to prevent people getting together at the same place. Also, pre-packaged meals that can be picked up and taken to another place would help disperse the crowd. Another option is to have boxed meals placed at the attendees\u2019 seats. If you have the space, organize a sit down with necessary spacing.<\/span><\/p>\n<h2><span id=\"Create_a_hybrid_event\"><b>Create a hybrid event<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Technology to the rescue again. Venues are increasingly gearing up to accommodate events that are hybrid, in-person and online at the same time. Given available audio\/visual aids and connectivity, a hybrid event makes a strong case in the post-virus world. Giving people the option to attend the event remotely will thin down your guest list and make it more comfortable for those attending in-person.\u00a0<\/span><\/p>\n<h2><span id=\"Pre-event_communication\"><b>Pre-event communication<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communicating with your guests before the event is a much required confidence building exercise. According to event organizing experts at <a href=\"https:\/\/www.hafla.com\">Hafla<\/a> , online flyers about disease symptoms and how you intend to implement health safety at the event will serve two purposes. One, it will discourage potentially sick people from attending if they recognize a symptom; and two, it will encourage guests to confirm attendance.\u00a0<\/span><\/p>\n<h2><span id=\"Address_concerns\"><b>Address concerns<\/b><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Address concerns of guests and participants not just as a pre-event exercise but during the event as well. You can put up signage, or send messages, that encourage people to report onsite situations that make them uncomfortable. This will help enforce guidelines and keep the venue safe.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Organizing an event today is everything it was in pre-Covid times along with a whole&hellip;<\/p>\n","protected":false},"author":1,"featured_media":2614,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[49,23],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>9 ways to plan safe meetings and events | Event safety tips - Hafla<\/title>\n<meta name=\"description\" content=\"The success of planning an event during the pandemic lies in ensuring the safety of guests. 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